FAQ: Why is this Student Visible in Student Success?

Which students are included in Student Success data?

Student demographics, including enrolled location and teachers, come directly from the school's student information system. Several factors drive what makes a student visible in the Student Success system and who can see them.

First, the student has to be actively enrolled in a valid grade and school building in a district, charter or non-public school student information system.

Second, students are included on the student list and individual views based on the student's schedule in the school's student information system.

Students with a school enrollment only will be visible to users with building or district level user roles. For teachers with the classroom user role, they see students who are scheduled to one or more classes assigned to them in the school's student information system, so a student schedule is required.

The Student Success system summarizes data for more students than just those enrolled in regular classes in a traditional school building. What might be surprising to some users is that school enrollment includes students with home school and dual enrolled status that receive a variety of services from the school district. These students may not receive any academic instruction, but are still included because they generate state funds for the district’s educational program.

How can I tell if a student should be in Student Success?

If the question remains whether the student’s presence is correct or not, the key is the enrollment governed by the student’s entry code set in the school's student information system. These codes are driven by state reporting requirements. See below for a table showing all of the valid entry (enrollment) codes accepted into Student Success. If the correct enrollment code is entered in the student information system, the student will be included in Student Success.

Public and Consortium School Codes

Private School Codes

Charter School Codes

Independent PK School Codes

Why are students visible in Student Success but not FastBridge?

The roster files loaded into FastBridge are based on school enrollment and student schedule data, whereas Student Success uses school enrollments (for HI reports and building level lists). Different criteria means a student may be in one system but not the other.

This student doesn’t receive services from our district and shouldn’t be included, how do I remove them?

• Confirm the student’s school enrollment entry code in your student information system. 

• If the student’s school enrollment entry code is listed in the chart above, they will (and should) populate into Student Success. If the student’s current entry code is incorrect, update accordingly in your student information system and the change should be made during the nightly updates.

• If a student is visible in Student Success but does not have one of the enrollment entry codes listed above or the code has been changed but the student remains, email support_iowa@panoramaed.org with student’s name and specific details for assistance. 

Why are homeschool/HSAP and dual-enrolled students visible in Student Success?

The presence of HSAP and Dual enrolled students might initially lead to some confusion and frustration because many of these additional students do not receive literacy instruction from a classroom teacher. They are included in the system in part because of ELI requirements, which provide for an early warning system and opportunity for literacy support for all students generating state funds. The district shares some responsibility for the education of the student with the parents. And, in some situations, the shared programming may include instruction related to literacy.

I’ve confirmed the student should be included. What next? 

Offering screening and supports:

Homeschool/HSAP and dual-enrolled (homeschool) students - Building relationships and communication is encouraged. This means that you should consider whether sending a letter home once per year letting parents know of the available screening and literacy resources is sufficient, or if more intentional outreach may be desirable. 

Dual-enrolled (to another public or private school) students - as ELI requirements apply to these students and they will also be included in your HI reports, you will want to reach out and collaborate with the other school to ensure the student is screened and receives the appropriate supports at one location or the other.

The homeschool/HSAP parents said yes, how do I screen the student?

As this just pertains to homeschool HSAP or dual-enrolled students, the students will already be present in your student information system. For districts with FastBridge literacy default assessments, the student will be added into Fastbridge if they’re scheduled into at least one course with a teacher in a valid building. For populations that do not allow the use of technology, administering the assessment using paper-pencil method (CBM-R and earlyReading) and entering the data later is appropriate. If you have any questions about getting the student into Fastbridge or a unique situation, submit a support ticket in Fastbridge or email iowafastbridgehelp@renaissance.com.